Practice Complaints Procedure
If you have a complaint or concern about the service you received from the doctors or any staff working in this practice, please let us know. We operate a practice complaints procedure as part of the NHS system for dealing with complaints. Our complaints system meets national criteria.
How to Complain
We hope that most problems can be sorted out easily, often at the time they arise and with the person concerned. If your problem cannot be sorted out in this way and you wish to make a complaint, we would like you to let us know as soon as possible – ideally, within a matter of days or a most a few weeks – because this will enable us to establish what happened more easily.
If it is not possible to do that, please let us have details of your complaint:
- Within 6 months of the incident that caused the problem, or
- Within 6 months of discovering that you have a problem, provided that this is within 12 months of the incident
Complaint should be addressed to the Practice Manager or any of the doctors. Alternatively you may make an appointment with the Practice Manager in order to discuss your concerns. She will explain the complaints procedure to you and will make sure that your concerns are dealt with promptly. It will be of great help if you are as specific as possible about your complaint.
What will we do?
We shall acknowledge your complaint within two working days and aim to have looked into your complaint within ten working days of the date when you raised it with us. We shall then be in a position to offer you an explanation or a meeting with the people involved.
When we look into your complaint, we shall aim to:
- Find out what happened giving rise to the complaint
- Make it possible for you to discuss the problem with those concerned, if you would like this
- Make sure you receive an apology, where this is appropriate
- Identify what we can do to make sure the problem does not arise again Complaining on behalf of someone else
Please note that we keep strictly to the rules of medical confidentiality. If you are complaining on behalf of someone else, we have to know that you have their permission to do so. A signed note by the person concerned will be needed unless they are incapable (because of physical or mental illness) of providing this.
Complaining to the NHS Customer Contact Centre
We hope that if you have a problem, you will use our practice complaints procedure. We believe this will give us the best chance of putting right whatever has gone wrong and an opportunity to improve our practice. This does not affect your right to approach the local health authority if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation. You should contact the health authority complaints manager at NHSCB Customer Contact Centre by telephoning 03003-11-22-33 or email firstname.lastname@example.org.
The Health Service Ombudsman
The Health Service Ombudsman has published a booklet that describes the ‘six principles for remedy’ in relation to complaints handling and involves:
- Getting it right
- Being customer focused
- Being open and accountable
- Acting fairly and proportionately
- Putting things right
- Seeking continuous improvements
If you remain unhappy after everything has been done to try to resolve your concern or complaint you have the right to approach the Ombudsman.
Tel: 0345 015 4033
Write: Millbank Tower, Millbank, London SW1P 4QP.